Last year in 2017, the subject site creation process became more automated and streamlined. This meant that:
- Staff no longer needed to submit a form under the Forms for Subject Setup tab for subject creation or enrolment for major sessions – Autumn (Calendar A and B), Spring (Calendar A and B), and Summer
- Student tutorial and lab group allocation from MSA+ are now automatically mirrored and updated in each UTSOnline subject site (i.e. no form submission)
- Students are no longer removed at the end of any sessions (starting from Spring Session 2016)
- Staff and students are able to go back and view their subject sites from previous sessions
- What is the reason for the change?
- How will my site for a new session be made?
- When and how will students and the teaching team be added to my site?
- What will my site for the next session contain?
- What if I teach in a minor session or session other than Autumn, Spring or Summer?
- Can I choose how and when I want my subject copied?
- Will I still need to use Forms for Subject Setup
- Key dates for Spring Session 2018
- How do I enable ‘Sessions’ in the My Subjects module
- I have a question
What is the reason for the change? *
Retaining subject sites from the previous session allows staff to prepare for the next session while continuing to work in the current or previous session site, and to provide access to study materials for students who are sitting supplementary and alternate exams for a previous session.
Staff requested this in the evaluation of UTSOnline done in 2014, and students requested it in the evaluation of the temporary archiving solution at the end of the Autumn 2016 Session.
Positive benefits reported include students doing internships or placements at the end of a session who noted they would value being able to look back over the materials when they returned.
How will my site for a new session be made? *
The UTSOnline subject creation process will be automated, drawing on information from the UTS Curriculum and Student System (CASS) for each session.
- Each major session, all active subjects in CASS will have a new site created in UTSOnline
- The new site for any major session will be a copy of the subject site used in the previous session. For example, if your subject was available in UTSOnline in both Spring Session 2017 and Autumn Session 2018, the new Spring Session 2018 site will be a copy of the Autumn Session 2018 version.
- For any subject where there is more than one existing site already in UTSOnline, the most recent iteration will be used as the source
- For subjects where there is no existing site in UTSOnline a new blank site will be created.
- A notification email will be sent when the UTSOnline subject creation process is complete.
When and how will students and the teaching team be added to my site? *
- New sites will have the Subject Coordinator or Faculty Admin enroled in the Instructor role where identifiable
- Newly created sites will be unavailable to students by default and will automatically become available prior to the start of Orientation and Preparation week (see Key Dates section below) . Staff can make their sites available to students earlier than this date. For instructions on making your site available to students, refer to the Managing site availability help page.
- For subjects with activity-based allocations such as Tutorials and Computer labs, matching Groups will be automatically created and populated in your subject site for all activities, once subject enrolment has completed
What will my site for the next session contain? *
Your site for each new session will be a copy of what you had in the site for the previous session, without the old student data.
Will be copied
- All content uploaded by staff including announcements
- Discussion Board forums and top level threads
- Turnitin assignments
- Campus Pack content
- Adaptive release settings
- Grade Centre columns
- Groups which were manually created
- Subject settings
- Staff Information
- Student Activity Centre Rules
- Tests (Quizzes), Surveys and Pools
- Non-student users (Instructor, Tutor, Subject Builder, Marker)
Won’t be copied
- Student grades
- Student assessment submissions such as quiz attempts, Blackboard assignment submissions
- Areas containing student contributions such as Blackboard blogs, wikis, journals; discussion board posts
- Groups which were automatically created according to MSA+ activities (as these are created fresh each new session)
- Student enrolments
- Student-view accounts
What if I teach in a minor session or session other than Autumn, Spring or Summer? *
- Sessions other than Autumn, Spring and Summer (such as Dec-Feb, December, Jan-Mar and so on) will continue to require a form to be submitted for enrolment, however they will be created as a copy of the previous iteration, and will not have students removed
Can I choose how and when I want my subject copied? *
- To support the new automated process, the new Forms for Subject Coordinators has been developed.
- The new form allows you to change the site from which content will be copied, whether Discussion Board forums, Blogs, Wikis and Journals should be included, and the creation and availability date for your subject
- The form also allows you to create your subject immediately with the given settings.
Will I still need to use Forms for Subject Setup *
You will only need to use the form for the following:
- Requesting enrolment of Forums
- Requesting enrolment of subjects for sessions other than Autumn, Spring and Summer (such as Dec-Feb, December, Jan-Mar and so on)
- Requesting new sites not enroled from CASS, for example short courses
- Requesting temporary accounts for new staff or non-UTS staff
- Activating your student view account
Key dates for Spring Session 2018 *
- Monday July 2, 2018 to Thursday July 5, 2018: UTSOnline Spring sites created and enroled for both Calendar A and B subjects (sites will be unavailable to students)
- Friday July 6, 2018 to Friday July 13, 2018: UTSOnline site Group creation and enrolment from MSA+ activities (Calendar A and B)
- Monday July 16, 2018: UTSOnline Spring sites are made available to students (Calendar A and B)
- Monday July 23, 2018: Week 1 for Spring Session starts for Calendar A subjects
- Monday July 30, 2018: Week 1 for Spring Session starts for Calendar B subjects
How do I enable ‘Sessions’ in the My Subjects module *
To assist identification of subject sites in your ‘My Subjects’ module, we have enabled a Blackboard feature called ‘Sessions’. This will enable you to separate the display of your subjects by session.
The following screen capture shows how to configure Sessions (click to play). Note that staff will only see Sessions if they are enroled in a subject site created from 2017 onwards, and additionally students will only see Sessions if at least one of their subject sites is available.
I have a question *
If you need help or have a question which is not answered on this page please log a request via Service Connect.