IMPORTANT: Students enrolled in an unavailable UTSOnline site still receive email notifications. Please be aware of this when posting Announcements or sending email.
The Site Availability setting
One of the methods of controlling when your UTSOnline site is accessible to students is through the configuration of the Site Availability setting. This setting can be accessed in three locations:
- Through the Qwickly Productivity tool
- Using the Padlock icon in your UTSOnline site
- In the Control Panel of your UTSOnline site
When available, your UTSOnline site will be accessible to students enrolled in that UTSOnline site. When your UTSOnline site is unavailable, students will not be able to see it under their My Subjects module and therefore will not be able to access it.
There are two things to note when your UTSOnline site is unavailable:
- Enrolled students will still receive email notifications sent from your UTSOnline site.
- Other Instructors can still access your UTSOnline site.
How do I know if my UTSOnline site is unavailable to students?
As a Subject Coordinator or Instructor, there are two main ways to confirm when your UTSOnline site is unavailable to students:
1. In the My Subjects module, an unavailable UTSOnline site will have “unavailable” next to the site name (see image below):
2. Inside your UTSOnline site, you will see “Subject is unavailable to students” in the header area (see image below):
Changing site availability via the Qwickly Productivity Tool
The Qwickly Productivity tool appears as a module in the top right section of the page after you have logged into UTSOnline (see image below):
The advantage of using the Qwickly Productivity tool is that you can change the availability setting in multiple UTSOnline sites in one go. Also, you can manage the availability of your UTSOnline site without having to jump into your UTSOnline site.
To manage UTSOnline site availability using the Qwickly Productivity tool, expand the Subject Availability section in the Qwickly module. To make a UTSOnline site available, change the switch located next to the UTSOnline site from OFF to ON and vice versa when making a UTSOnline site unavailable.
Changing site availability using the Padlock icon
Using the Padlock icon is a quick way to toggle the availability of a UTSOnline site. This icon is located inside a UTSOnline site next to the Edit Mode switch on the upper right side of the page (see image below). If the Padlock icon is red, this indicates that your UTSOnline site is unavailable to students. To make your UTSOnline site available, click on the red Padlock icon which will then change to black/unlocked to indicate that your UTSOnline site is now available to students.
Changing site availability within the Control Panel of your UTSOnline site
This is the slowest method for changing the availability state of your UTSOnline site. Please refer to the steps below which in this example, illustrates how to make your UTSOnline site unavailable.
Click on the left and right arrows below to navigate through the slides. If you cannot see the arrows, please use the bullets located below the slides: