How to add a user to your UTSOnline site *

If you are an Instructor, you can manually add both staff and students to your UTSOnline site and assign them a role such as the Instructor role or Student role.

Step 1:

Navigate to the site Control Panel, expand the Users and Groups menu, and select the Users option (see image below). This will open the Users page.

Step 2:

On the Users page, click the Find Users to Enrol button which is located directly underneath the Users page heading (see image below). This will open the Add Enrolments page.

Step 3:

On the Add Enrolments page, if you know the UTS ID of the user, DO NOT click on the Browse button. Instead, enter the ID of the person you wish to enrol directly in the UTS staff/student number field (see image below). Proceed to Step 5 if you followed this step.

 

Step 4:

If you do not know the UTS ID, click the Browse button. This will allow you to locate a user’s UTS ID by performing a search by a users firstname, surname or email address (see image below). Click on the Go button to display the list of users that match your search parameters. When you have located the user from the list, select their account by ticking the user’s checkbox. Click the Submit button. You should now be back in the Add Enrolments page. Check that the UTS staff/student number field contains the ID only. Other data such as a surname or email address will not be accepted.

Note:

• If the user you are searching for in the Browse window is already enrolled in your UTSOnline site, then their account will not be displayed in the search results.
• Staff users may also have a student account listed in the search results. Staff IDs are 6 digits long and student IDs are 8 digits long.
• If a user you are searching for has a red cross next to their name, this indicates that their UTSOnline account has expired and has been automatically disabled. You will still be able to enrol them into your UTSOnline site, but that user will not be able to log into UTSOnline. If it is a Temporary UTSOnline Account (the username starts with m00…) then depending on the type of temporary account, you may be able to request an extension. If it is a UTS Staff account, then that staff member is off-contract. The staff member’s supervisor may need to follow up on the status of their contract renewal with the Human Resources Unit (HRU). Further information is here: What Happens When My Staff Contract Expires & How Can I Continue to Access UTSOnline?.

Step 5:

In the Role dropdown list, select the desired role for the user (see image below). The Enrolment Availability checkbox should default to Yes. Click the Submit button. The user will now be enrolled in your UTSOnline subject.

 

How to remove a user from your UTSOnline site *

If you are an Instructor, you can manually remove users enrolled in your UTSOnline site. If you need to remove an Instructor, you must first change their role to Student before they can be removed.

Step 1:

Navigate to the subject Control Panel, expand the Users and Groups menu, and select the Users option (see image below). This will open the Users page.

Step 2:

If you are removing a non-Instructor user, you can skip the next two steps and go straight to Step 4.

On the Users page, click the menu icon () next to the Username of the Instructor you wish to remove, and select the Change User’s Role in Subject option (see image below).

Step 3:

In the Change User’s Role in Subject page, select the Student role (see image below). Click the Submit button. This will take you back to the Users page.

Step 4:

On the Users page, check the box next to the account you wish to remove then click the Remove Users from Subject button (see image below).